Bradenton Beach Mayor Bill Shearon got a nod from Manatee County for assistance on an internal audit of the city’s policies and procedures.
In a letter to county officials dated Dec. 16, Shearon said an internal audit would help the city make recommendations “to address time-sensitive issues, in addition to provide assistance to the new city clerk and treasurer we having coming on board.”
Shearon wrote that he is “fast tracking the hiring of a new city clerk and treasurer,” with resumes due to the city by Jan. 3.
At a Dec. 5 work session, Bradenton Beach commissioners decided to take notice of recommendations from the city auditor and Florida League of Cities to separate the duties of city clerk and treasurer.
Former city clerk Nora Idso, who held the position for 15 years until November when she accepted a resignation agreement, fulfilled both duties, as well as being head of the building department.
Idso continues to be paid her salary through April per the resignation agreement, and additionally the city will pay her insurance through July.
Her resignation agreement indicates her departure was due to medical reasons. The current administration is using the changeover as an opportunity to overhaul the administration department.
Shearon placed an emphasis on hiring two department heads, separating the clerk and treasurer positions, and then plans to fill the building position at a later date.
While the city does not have a new position budgeted for the 2013-14 fiscal year, Shearon said Dec. 5 that the city would “have to bite the bullet” and hire a treasurer.
The city has drafted separate job duties for the two positions in advertising for candidates. The city clerk will act as an assistant to the mayor and commission while serving as the city’s primary spokesperson.
And serving as the position includes acting as supervisor of office staff, custodian of all city records, election official, as well as other duties.
The treasurer will focus on the financial side of the city, including maintaining all financial records, collecting all monies due to the city, preparing the annual budget, filing quarterly and annual reports, overseeing payroll and more.
While the city clerk and treasurer positions are separate department heads, job descriptions include the ability to back up one another in their duties.
The hiring of a new city clerk and the creation of a treasurer position are two steps in a bigger overhaul for city hall.
Commissioner Jack Clarke introduced and received support from the commission to require all administrative employees to reapply for their jobs.
A timeline for much of the overhaul plan has not been discussed and, while Shearon has set a deadline for Jan. 3 to receive city clerk and treasurer resumes, none were received as of Islander press time.
City clerk job posting at cityofbradentonbeach.com:
“The city of Bradenton Beach is seeking a highly motivated and energetic city clerk. All applicants should have exceptional organizational and personnel skills. The city clerk will be hired by, serves at the pleasure of, and reports directly to, the mayor. The city clerk supervises the daily activities of assigned employees including deputy clerks and assistants. The ideal candidate should have a two-year degree, experience in Florida local government with general understanding of statutes, ordinances, and record keeping requirements. The ideal candidate should also be a Florida notary and a certified municipal clerk, or be in the process of obtaining certification.
“Any combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job may be acceptable in lieu of education or certification. The candidate may be subject to a thorough background check, including a credit check.
“The pay range for this position is $45,000 to $65,000 annually. Starting salary will be market competitive, and will be based on the experience and qualifications of the individual chosen for this position. The city of Bradenton Beach offers a full benefits package.”
The job description, salary and benefits also are listed on the city website for the treasurer’s job.